Free Belgian invoice generator : VAT-compliant template (PDF)
Create a VAT-compliant Belgian invoice in 2 minutes: mandatory mentions, automatic calculation, PDF export. Free, no registration.
Your name
INVOICE
No. 2026-001
Date: 10/08/2026
Due date: 09/09/2026
Billed to
,
| Description | Qty | Unit excl. | Total excl. |
|---|---|---|---|
| , | 1 | €0.00 | €0.00 |
Fill in at least your name, the client, a number and a described line.
Creating a compliant invoice in Belgium
Whether you are self-employed, a freelancer or a small business, your invoice must follow precise rules to be valid for VAT. This generator produces a clean, compliant PDF, with automatic VAT calculation and the legal mentions matching your regime.
The mandatory mentions
Under the Belgian VAT Code (Royal Decree No. 1), a Belgian invoice must contain at least:
- the word "invoice" and a unique sequential number;
- the date of issue;
- your details and your VAT number;
- the client’s details (and their VAT number if a taxable person);
- the description of the goods or services;
- the taxable amount per rate, the rate and the VAT amount;
- any specific mention tied to your VAT regime.
Do you need to charge VAT?
It depends on your situation. Under the standard regime you apply the VAT rate (21%, 12%, 6% or 0%). Under the exemption scheme (small businesses, art. 56bis) you charge no VAT. Under reverse charge (co-contractor), intra-community supply (art. 39bis) or export, the transaction is exempt and a specific legal mention is added automatically.
Belgian VAT rates
| Rate | Examples |
|---|---|
| 21% | Standard rate, most goods and services |
| 12% | Special cases (part of hospitality) |
| 6% | Basic necessities, certain building works |
| 0% | Exempt transactions (intra-community, export…) |
No confirmed order yet? Send a quote to your client first: once it is accepted, simply reuse the same lines here.
Numbering and retention
Invoice numbering must be continuous and without gaps. The
tool suggests a number in the format YYYY-NNN and remembers the last one on your
device. Keep your invoices for 7 years (10 years for real
estate).
Frequently asked questions
What mentions are mandatory on an invoice in Belgium?
The word "invoice", a unique sequential number, the date, your details and VAT number, the client’s details, the description of the goods or services, the taxable amount per rate, the rate and the VAT amount, and the total. A specific mention is required depending on the regime (exemption, reverse charge, intra-community).
Can I issue an invoice without VAT?
Yes, under certain regimes: the small business exemption (art. 56bis), the reverse charge (co-contractor), intra-community supplies (art. 39bis), or export. The generator automatically adds the corresponding legal mention.
How do I number my invoices?
Numbering must be continuous, without gaps, and in chronological order. The tool suggests a number in the format YYYY-NNN and remembers the last one on your device to increment it, but you remain responsible for the sequence.
How long must I keep my invoices?
As a rule, invoices must be kept for 7 years (10 years for anything related to real estate).
What are the VAT rates in Belgium?
Four rates coexist: 21% (standard rate, most goods and services), 12% (special cases, part of hospitality), 6% (basic necessities, certain building works) and 0% (exempt transactions). The generator applies the rate you choose, line by line.
Can I invoice without being self-employed?
Invoicing for a professional activity requires that you be registered as a VAT taxable person (company number / VAT number). A private individual cannot regularly invoice an activity without registering. The exemption scheme (art. 56bis) simplifies the obligations of small businesses.
Is my data sent to a server?
No. All calculation and PDF generation happen in your browser. Your data never leaves your device.
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